DIR-3 KYC – Application for KYC of Directors

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DIR-3 KYC - Online Application for KYC of Directors

DIN stands for Director Identification Number. It is a unique identification number allotted to a person who wants to be a director or an existing director of a company. All directors having a valid or expired DIN need to submit their KYC details on the MCA portal annually in eForm DIR-3 KYC.

Who is required to file DIR-3 KYC Form?

"As per the Ministry of Corporate Affairs announcement, individuals allotted a "Director Identification Number (DIN/DPIN)" on or before March 31, 2018, with a 'Approved' status, are required to file eForm DIR-3 KYC to update KYC details on the MCA portal by October 5, 2018. This procedure is mandatory for disqualified directors as well.

Starting from the Financial Year 2019-20, every director allotted a DIN on or before the end of the financial year, and whose DIN status is 'Approved,' must file eForm DIR-3 KYC before September 30 of the immediately next financial year.

For instance, for the financial year 2020-21, directors or partners allotted DIN or DPIN by March 31, 2021, need to file the DIR-3 KYC form before September 30, 2021."

Who can file eForm DIR-3 KYC?

Any DIN holder filing their KYC details with MCA for the first time must use eForm DIR-3 KYC exclusively. Additionally, any DIN holder seeking to update any information in their KYC details must do so through the submission of eForm DIR-3 KYC exclusively.

Requirements for filing eForm DIR-3 KYC

  1. Digital Signature of the director is required for filing eForm
  2. Director’s email address and phone number is required while filing the form (which will be verified by an OTP)
  3. DIN holder and a practicing professional (CA /CS / CMA) certifying the form are the two signatories required in form DIR-3 KYC
  4. Certification & declaration by a practicing professional like Chartered Accountant, Company Secretary or Cost and Management Accountant

Documents required for filing DIR-3 KYC

  1. PAN Card (Proof of identity)
  2. Aadhar Card (Proof of Residency)
  3. Passport (in case of foreign national)
  4. Personal mobile number and email address

Repercussions of not filing Form DIR-3 KYC on time

The provisions of Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, state that every individual holding a Director Identification Number (DIN) as of March 31st of a financial year must submit their KYC by September 30th of the immediately next financial year.

Failure to file the annual KYC within the specified due date will result in the DIN being marked as 'Deactivated due to non-filing of DIR-3 KYC.' This deactivated status will persist until the KYC is completed, accompanied by a late fee of ₹5,000.

Penalty on late filing of DIR-3 KYC:

To reactivate the DIN in the future, the director can submit eForm DIR-3 KYC after paying a late fee of ₹5,000. The late fees are applicable on or after the due date, i.e., September 30th of the financial year in which the form is required to be filed. It is mandatory for all directors to file the form annually within the specified due date to avoid incurring late fees and the deactivation of DIN.

Frequently Asked Questions (FAQs)

Name, Father’s Name, Date of Birth, PAN Number, Personal Mobile Number, and Personal Email Address and Permanent/ Present address.

Further, Aadhaar is mandatory, if it is assigned. If not, then a Voter ID or Passport, or Driving License shall be attached. Accordingly, a copy of any one of the above is to be attached.

Form DIR-3 KYC can be filed for status ‘Deactivated due to non-filing of DIR-3 KYC’ after payment of ₹5,000.

The system will not allow multiple filing of form DIR-3 KYC for an applicant. In case KYC is already filed for a DIN, and such DIN is entered again, the system throws an error that the form is already filed.

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